HEADLEY PARISH COUNCIL
Minutes of the meeting of FULL COUNCIL held on
* Mrs K Shipton (Parish Clerk)
* denotes present a denotes apologies received.
C123/04 APOLOGIES FOR ABSENCE
Apologies were received from Cllrs Burns, Clifford, Luff and Truelove.
C124/04 DECLARATION OF INTERESTS
No Members declared any personal or prejudicial interest in any item on the agenda.
C125/04 COUNCIL MINUTES
The Minutes of the following meeting, having been circulated prior to the meeting, were confirmed and signed.
Full Council held on
C126/04 COMMITTEE MINUTES
The Council ratified the Minutes of the following committees:
Planning held on
C127/04 COUNCIL REPRESENTATIVES
Cllr Tregay agreed to consider becoming the Parish representative to the East Hants Association of Town & Parish Councils replacement for Cllr Luff. To be further considered at the next Meeting on
It was agreed to obtain further information relating to the Parish representative to the Whitehill & Bordon CAB replacement for Cllr Luff. To be further considered at the next Meeting on
c. Reports from Councillors Representatives of an urgent nature.
i. The Chairman read a report from the Standford, Passfield and Hollywater Community Association. Report attached to file Minutes.
A reply has been received from
iii. Members noted the resignation of the Woodlands Hall Manager and the current temporary appointment of Mr Mik Norman.
Resolved that the Financial Summary for the period
Members received the Budget Comparison for the period
C129/04 PRECEPT 2005 / 2006
The Council considered the Precept requirement for the financial year 2005/06.
Resolved that the Precept for 2005/06 be £75,000. Calculation attached.
C130/04 GRANT APPLICATIONS 2005 / 2006
The Council discussed the Grant process and criteria.
Resolved that the new grant procedure be adopted and invitation to apply for grant aid be widely advertised beginning April 2005 for consideration at the Council Meeting to be held on 14th November 2005 for release of funds in 2005/06 financial year.
Report attached to Record Minutes.
C131/04 INSURANCE REVIEW
Cllr Williams presented and explained the final report of the insurance review. He said that HSA have yet to discuss the option of insuring with
Resolved that HSA be offered the option to take up the
Resolved that the Report with recommendations be accepted to commence at renewal date
Report attached to Record Minutes.
Cllr Williams reminded the Council that the Review Sub-Committee had yet to report back on the H&S issues of the Parish Office.
The Chairman said that the next Steering Committee would be held on
C133/04 EAST HANTS DISTRICT COUNCIL
The Chairman reported that to date no update has been received concerning the Licensing Act 2003.
The Chairman informed the Members that Hampshire CC have written to the Deadwater Valley Trust in connection with Eveley Wood and the matter was proceeding. To remove from the agenda until new information is received.
C135/04 HAMPSHIRE ASSOCIATION OF TOWN & PARISH COUNCILS
The Chairman informed Members that an application for funding has been made to the Quality Parish Investment Fund.
C136/04 WINTER NEWSLETTER
Cllr Chamberlain produced a draft Winter Newsletter 04/05 which was agreed by the Members present. Distribution by inserting into the Parish Magazine would take place
C137/04 HEADLEY REPORT 2004/05
a. Cllr Chamberlain gave an update on the progress the Report 2004/05. She requested that reports from the Parish Chairman and administrative reports be emailed. She further advised that the front and back cover would be a collage of buildings within the Parish. Cllr Williams thanked Cllr Chamberlain on behalf of the Council for all the work undertaken.
b. Members were reminded to enlist additional Volunteers for delivering the Report. A public appeal for additional Volunteers is in the Winter Newsletter.
C138/04 ANNUAL PARISH MEETING
The Chairman informed the Members that CAB Bordon has agreed to make a brief presentation about the work of CAB on
C139/04 ANNUAL CALENDAR OF MEETINGS 2005/2006
a. Members received the 2005/06 dates attached to Minutes and circulated.
Members noted that the Chairman of East Hampshire District Council, Cllr Ken Graham would be attending the Council Meeting on
C140/04 WELCOME NEW RESIDENTS
Members considered and approved the Chairman’s request for a ‘welcome to new residents’ letter giving details of where to access local information. It was agreed that the letter be enclosed in a coloured envelope and distributed locally.
C141/04 INTERNAL PARISH COUNCIL PROCEDURES
Cllr Chamberlain explained her request to improve internal procedures within Headley Parish Council i.e. Election of Chairmen, Roles of Chairmen & their responsibilities, Committee membership and Terms of Reference. It was agreed that a report be presented for discussion at the Council meeting to be held on
No report was made due to the absence of Cllr Luff.
There being no further business the meeting closed at