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HEADLEY  PARISH  COUNCIL  

Minutes of the meeting of FULL COUNCIL held on Monday 10th January 2005 at 8.00pm in the Parish Office, Arford Road, Headley.

* Cllr  J Grevatt – Chairman      * Cllr  J Hadfield  
* Cllr A Williams – Vice-Chairman       * Cllr G Hopwood
a Cllr C Burns        a Cllr A Luff
* Cllr D Chamberlain   * Cllr R Stubbings
a Cllr R Clifford     a Cllr Truelove
* Cllr E Farmer * Cllr  D Tregay
* Mrs K Shipton (Parish Clerk)   

* Mrs K Shipton (Parish Clerk)

* denotes present     a denotes apologies received.

C123/04  APOLOGIES FOR ABSENCE

Apologies were received from Cllrs Burns, Clifford, Luff and Truelove.

C124/04  DECLARATION OF INTERESTS

No Members declared any personal or prejudicial interest in any item on the agenda.

C125/04  COUNCIL MINUTES

The Minutes of the following meeting, having been circulated prior to the meeting, were confirmed and signed.

Full Council held on 13th December 2004

C126/04  COMMITTEE MINUTES

               The Council ratified the Minutes of the following committees:

Planning held on 6th December 2004

C127/04  COUNCIL REPRESENTATIVES

a.       Cllr Tregay agreed to consider becoming the Parish representative to the East Hants Association of Town & Parish Councils replacement for Cllr Luff. To be further considered at the next Meeting on 14th February 2005.

b.      It was agreed to obtain further information relating to the Parish representative to the Whitehill & Bordon CAB replacement for Cllr Luff. To be further considered at the next Meeting on 14th February 2005.

c.       Reports from Councillors Representatives of an urgent nature.

                                             i.            The Chairman read a report from the Standford, Passfield and Hollywater Community Association. Report attached to file Minutes.

                                           ii.            A reply has been received from East Hants DC concerning the Grayshott Heathland Trust and lease issues.

                                          iii.            Members noted the resignation of the Woodlands Hall Manager and the current temporary appointment of Mr Mik Norman.

C128/04  FINANCIAL REPORT

a.      Resolved that the Financial Summary for the period 1st April 2004 to 31st December 2004 be agreed and signed. A list of cheques drawn during that period was agreed and signed, and was available at the meeting for members’ perusal.

b.      Members received the Budget Comparison for the period 1st April 2004 to 31st December 2004.

C129/04  PRECEPT 2005 / 2006

The Council considered the Precept requirement for the financial year 2005/06.

Resolved that the Precept for 2005/06 be £75,000.   Calculation attached.

C130/04  GRANT APPLICATIONS 2005 / 2006

The Council discussed the Grant process and criteria.

Resolved that the new grant procedure be adopted and invitation to apply for grant aid be widely advertised beginning April 2005 for consideration at the Council Meeting to be held on 14th November 2005 for release of funds in 2005/06 financial year.

                Report attached to Record Minutes.

C131/04  INSURANCE REVIEW

Cllr Williams presented and explained the final report of the insurance review. He said that HSA have yet to discuss the option of insuring with Zurich at a beneficial cost. 

a.         Resolved that HSA be offered the option to take up the Zurich insurance cover.

b.         Resolved that the Report with recommendations be accepted to commence at renewal date 1st June 2005.

 Report attached to Record Minutes.

Cllr Williams reminded the Council that the Review Sub-Committee had yet to report back on the H&S issues of the Parish Office.

C132/04  PARISH PLAN

The Chairman said that the next Steering Committee would be held on 12th January 2004. He said that the working groups have produced a quantity of draft text ready to format in to the Parish Plan.

C133/04  EAST HANTS DISTRICT COUNCIL

The Chairman reported that to date no update has been received concerning the Licensing Act 2003.

C134/04  HAMPSHIRE COUNTY MATTERS

The Chairman informed the Members that Hampshire CC have written to the Deadwater Valley Trust in connection with Eveley Wood and the matter was proceeding. To remove from the agenda until new information is received.

C135/04  HAMPSHIRE ASSOCIATION OF TOWN & PARISH COUNCILS

The Chairman informed Members that an application for funding has been made to the Quality Parish Investment Fund.

C136/04  WINTER NEWSLETTER

Cllr Chamberlain produced a draft Winter Newsletter 04/05 which was agreed by the Members present. Distribution by inserting into the Parish Magazine would take place Sunday 30th January 2005 at 11.15am.

C137/04  HEADLEY REPORT 2004/05

a.       Cllr Chamberlain gave an update on the progress the Report 2004/05. She requested that reports from the Parish Chairman and administrative reports be emailed. She further advised that the front and back cover would be a collage of buildings within the Parish. Cllr Williams thanked Cllr Chamberlain on behalf of the Council for all the work undertaken.

b.      Members were reminded to enlist additional Volunteers for delivering the Report.  A public appeal for additional Volunteers is in the Winter Newsletter.

C138/04  ANNUAL PARISH MEETING MONDAY 25TH APRIL 2005

The Chairman informed the Members that CAB Bordon has agreed to make a brief presentation about the work of CAB on 25 April 2005. The Countryside Access Forum from Hampshire Countryside Service would be invited for Annual Meeting 2006.

C139/04  ANNUAL CALENDAR OF MEETINGS 2005/2006

a.    Members received the 2005/06 dates attached to Minutes and circulated.

b.    Members noted that the Chairman of East Hampshire District Council, Cllr Ken Graham would be attending the Council Meeting on Monday 14th February 2005.

C140/04  WELCOME NEW RESIDENTS

Members considered and approved the Chairman’s request for a ‘welcome to new residents’ letter giving details of where to access local information. It was agreed that the letter be enclosed in a coloured envelope and distributed locally.

C141/04  INTERNAL PARISH COUNCIL PROCEDURES

Cllr Chamberlain explained her request to improve internal procedures within Headley Parish Council i.e. Election of Chairmen, Roles of Chairmen & their responsibilities, Committee membership and Terms of Reference. It was agreed that a report be presented for discussion at the Council meeting to be held on 14th March 2005.

C142/04  STANDFORD LAND

No report was made due to the absence of Cllr Luff.

There being no further business the meeting closed at 9.35pm

 

Signed…………………………………………………….Dated………………