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HEADLEY PARISH COUNCIL

 

Minutes of the Meeting of the FULL COUNCIL held on Monday 16 February 2009 at 8.00pm in the Village Hall, Arford Road, Headley.

 

Present:                      Cllr R Clifford (Chairman), Cllr A Williams (Vice-Chairman),

                                    Cllr C Burns, Cllr J Grevatt, Cllr R Hall, Cllr G Hopwood, Cllr A Luff, Cllr R Stubbings and Cllr D Tregay 

 

 

Also in attendance:    Mrs L Farley (Parish Clerk), PC Kirsty Langridge,

                                    PCSO James Leggatt, Ms Sheila Checkley from the Bordon Herald and Ms Debbie Downie, a member of the public.

 

C257/08  APOLOGIES FOR ABSENCE

Apologies were received from Cllrs Chamberlain, Truelove and Hadfield.

 

C258/08  DECLARATION OF INTERESTS

                 Cllr Robin Hall declared a personal interest in C266/08(e) as he was a member of          the Headley Tennis Club.

 

C259/08  APPROVAL OF COUNCIL MINUTES

The Minutes of the following meeting, having been circulated prior to the meeting, were confirmed as a correct record and signed:

        Full Council held on 19 January 2009

 

C260/08  APPROVAL OF COMMITTEE MINUTES

The Council APPROVED the Minutes of:

            a)  Planning Committee held on 5 January 2009, previously distributed.

            3)  Greening Headley Committee held on 28 January 2009, attached.

 

C261/08  CHAIRMAN’S REPORT

The Chairman reported:

Mr Ian Whyte had been engaged to speak at the Annual Parish meeting on the Hindhead Improvement Scheme.

Headley Youth Football Club had recently been presented with the FA’s top award, the Community Charter Standard Club Award, at the Bournemouth Dene Stadium.

A presentation of the Quality Parish Status Award will take place on the evening of Tuesday 24 February 2009 in Serle’s House, Winchester.  The Chairman of the County Council, Cllr Michael Woodhall would be presenting the award to HPC Chairman, Vice-Chairman and Clerk.

The Chairman then thanked the Vice-Chairman, Cllr Williams for standing in as Chairman during his recent absence.

 

C262/08 HAMPSHIRE CONSTABULARY

The Chairman welcomed PC Kirsty Langridge who introduced herself and gave a brief outline of her role in the community and some initiatives that were being introduced.  She left her contact details for the Clerk to email to Members.

 

 

C263/08  HAMPSHIRE COUNTY COUNCIL MATTERS

  1. There were no Highways Orders to note.
  2. County Councillor’s Report:  there was no report.

 

C264/08  EAST HANTS DISTRICT COUNCIL

The District Councillor, Cllr Williams, reported that he had recently attended the East Hampshire Community Partnership Local Area Working Workshop, where the intention to introduce area plans for each of the East Hampshire districts was discussed.

 

It was RESOLVED to bring forward item 18, Road Safety, to accommodate Mrs Downie.

 

265/08  ROAD SAFETY

  1. Members received a letter from Mrs Debbie Downie that had been previously distributed regarding a petition for a pelican crossing from a bus stop to the Heatherlands Estate.  Mrs Downie was invited to elaborate on this and after consideration it was RESOLVED to support this request.
  2. Members received a copy of an email that had been previously distributed, from Hampshire Highways East, Transport Team, asking for the views of HPC regarding improved road markings and the addition of a courtesy crossing on the Grayshott Rd. After consideration it was RESOLVED that in the opinion of HPC, a courtesy crossing was not appropriate in this case as pedestrians must have the right to cross in safety.  HPC will also request through the Clerk, that a pelican crossing be installed on Beech Hill Road.
  3. Members considered a proposal to introduce street lighting at the Maple Way / Eddey’s Lane intersection with the B3002 and after consideration it was RESOLVED that this would be requested and the appropriate authority would be invited to attend a site visit to establish the best location for this lighting.

 

C266/08   FINANCIAL MATTERS

a.       It was RESOLVED that the Full Council Income and Expenditure Report for the period 1 April 2008 to 31 January 2009, be agreed and signed and is attached

      A query was raised regarding the office rent and the Clerk agreed to look into it and         inform Members of this at a later date.

b.      A list of payments made during January 2009, which had been distributed for members’ perusal was noted and signed. 

c.       Members received and approved bank statements and the corresponding bank reconciliation for January 2009.

d.      Members received a report from the Clerk and an invoice from The Holly Bush Inn that had been previously distributed and it was RESOLVED to pay this invoice but to express concern over the accuracy of the amount requested.  The Clerk would look into a different power supply via different means in time for next Christmas.

e.       Members received and noted a letter from the principal Policy Planner, EHDC regarding approval of Developers’ contributions to the sum of Ł4,500 for the provision of a footpath in Mill Lane.

 

C267/08  REPORTS FROM COUNCIL REPRESENTATIVES

Public Transport Coordinator

a.       Cllr Hopwood reported that the bus timetables had been altered without consultation or warning to times inconvenient for children going to school.  Members RESOLVED that the Clerk would write to HCC requesting their assistance to reinstate the previous timetable in the mornings to enable children to arrive at school on time.

b.      Cllr Hopwood reported that there was a problem with vehicles parking on the pavement outside the school and it was RESOLVED that the Clerk would write to HCC to ask advice on how best to deal with this problem and to suggest the introduction of double yellow lines.

Headley Sports Association

c.       Cllr Grevatt reported that in order for the proposed astro-turf pitch to be added to the sports area, an extension to the field would be necessary.  After consideration it was RESOLVED that the Clerk would write to the Diocese of Guildford and explain that a further request for more land had been received from the Sports Clubs and to reinforce HPC’s interest in leasing the adjacent field.

d.      Cllr Grevatt reported that negotiations were still ongoing with the Tennis Club (HTC) and tabled a new offer which had been received.  Cllr Grevatt tabled a proposed an amendment to this offer and after consideration it was RESOLVED to forward this to HTC, documents attached herewith.

 

C268/08  PARISH PLAN IMPLEMENTATION SUB-COMMITTEE

(Cllrs Grevatt, Tregay and Truelove)

            There was nothing to report.

 

C269/08  TRAFFIC ISSUES WORKING PARTY

(Cllrs Hall, Clifford, Williams, Hopwood and Mr Eamey)

Cllr Hall reported that following a site visit with Hampshire Highways East, on 16 February, the footpath on Eddey’s Lane was scheduled to go ahead with work commencing in March 2009.

 

C270/08  GROUNDS MAINTENANCE / PARISH LAND

It was RESOLVED to postpone agenda items 13 (a & b, Grounds Maintenance) and item 14 (Parish Owned Buildings) to the end of the agenda and to take them in confidential session as publicity would prejudice the public interest arising out of the business to be transacted.

 

Cllr Luff reported that there was currently no evidence of intrusion onto the Standford Land.

 

C271/08   INTERNAL PARISH COUNCIL MATTERS

a.       Members noted an updated list of volunteers for delivery of the Headley Report and agreed minor amendments, updated list attached herewith.

b.      Members considered who would represent HPC at the public inquiry regarding the Definitive Map Modification Order 2008 (extension to footpath 28), to be held on 28 April 2009 and Cllr Hopwood agreed to attend.  Cllr Grevatt to brief Cllr Hopwood.

 

C272/08  CALOR VILLAGE OF THE YEAR AWARD

It was AGREED that Cllr Grevatt would assist the Headley Society in their bid for Calor Village of the Year 2009, Cllr Truelove would be asked to assist again and Cllr Williams agreed to be a ‘reserve’.

 

C273/08 CORRESPONDENCE

Members received and noted a letter from Whitehill and Bordon CAB that had been previously distributed.  It was AGREED that the Clerk would ask for clarification of whether Whitehill & Bordon, Alton and Petersfield offices would all remain open.  Cllr Luff, volunteered to stand in for Cllr Chamberlain as Council Representative of the CAB during her illness.

 

C274/08  CONSULTATIONS

  1. Cllr Burns recommended that no response should be made to the consultation: ‘Communities in Control: Real people, real power.  Code of recommended practice to local authority publicity’ as it was not applicable to the parish level of government and Members AGREED.
  2. Members considered “Draft Planning Policy Statement: Eco-towns – Consultation” and Cllr Williams reported that the deadline had been moved.  It was RESOLVED to postpone agreeing a response until the next Planning Committee meeting, giving time for Cllrs Hall and Williams to confer.
  3. Members considered a consultation document that had been previously distributed from Rushmoor Borough Council regarding Farnborough Airport and it was RESOLVED to repeat the responses that were made recently to the previous consultation from TAG Farnborough Airport.

 

C275/08  LITTER PICKING

The Chairman proposed that this item be postponed until the March Full Council meeting and this was AGREED.

 

CONFIDENTIAL – The Chairman requested that the public and press leave the meeting.

 

C276/08 GROUNDS MAINTENANCE

  1. Members received details of five tenders for HPC’s new Grounds Maintenance Contract due to begin on 1 April 2009 and after consideration it was unanimously agreed and RESOLVED to award the contract to English Landscapes Ltd as they had tendered a competitive price and were a national company, well known for their competent work with local authorities and housing associations.

 

It was RESOLVED to continue the meeting past 10pm.

 

  1. Members received 3 quotations for resurfacing the Village Green Car park and after consideration it was unanimously agreed and RESOLVED, subject to obtaining funding, to award the work to John Dorans as he had a proven track record locally and had completed previous good work for HPC.

 

C277/08  PARISH OWNED BUILDINGS

Members considered quotations for an asbestos survey of the Sports Pavilion and it was RESOLVED to commission Breeze Environmental Consultants Ltd.

 

There being no further business the meeting closed at 10.12pm

 

 

Signed…………………………………………………..date……………………..