HEADLEY PARISH COUNCIL
Minutes of the Meeting of the FULL COUNCIL held on Monday 16 February 2009 at 8.00pm in the Village Hall, Arford Road, Headley.
Present: Cllr R Clifford (Chairman), Cllr A Williams (Vice-Chairman),
Cllr C Burns, Cllr J Grevatt, Cllr R Hall, Cllr G Hopwood, Cllr A Luff, Cllr R Stubbings and Cllr D Tregay
Also in attendance: Mrs L Farley (Parish Clerk), PC Kirsty Langridge,
PCSO James Leggatt, Ms Sheila Checkley from the Bordon Herald and Ms Debbie Downie, a member of the public.
C257/08 APOLOGIES FOR ABSENCE
Apologies were received from Cllrs Chamberlain, Truelove and Hadfield.
C258/08 DECLARATION OF INTERESTS
Cllr Robin Hall declared a personal interest in C266/08(e) as he was a member of the Headley Tennis Club.
C259/08 APPROVAL OF COUNCIL MINUTES
The Minutes of the following meeting, having been circulated prior to the meeting, were confirmed as a correct record and signed:
Full Council held on 19 January 2009
C260/08 APPROVAL OF COMMITTEE MINUTES
The Council APPROVED the Minutes of:
a) Planning Committee held on 5 January 2009, previously distributed.
3) Greening Headley Committee held on 28 January 2009, attached.
C261/08 CHAIRMAN’S REPORT
The Chairman reported:
Mr Ian Whyte had been engaged to speak at the Annual Parish meeting on the Hindhead Improvement Scheme.
Headley Youth Football Club had recently been presented with the FA’s top award, the Community Charter Standard Club Award, at the Bournemouth Dene Stadium.
A presentation of the Quality Parish Status Award will take place on the evening of Tuesday 24 February 2009 in Serle’s House, Winchester. The Chairman of the County Council, Cllr Michael Woodhall would be presenting the award to HPC Chairman, Vice-Chairman and Clerk.
The Chairman then thanked the Vice-Chairman, Cllr Williams for standing in as Chairman during his recent absence.
C262/08 HAMPSHIRE CONSTABULARY
The Chairman welcomed PC Kirsty Langridge who introduced herself and gave a brief outline of her role in the community and some initiatives that were being introduced. She left her contact details for the Clerk to email to Members.
C263/08 HAMPSHIRE COUNTY COUNCIL MATTERS
C264/08 EAST HANTS DISTRICT COUNCIL
The District Councillor, Cllr Williams, reported that he had recently attended the East Hampshire Community Partnership Local Area Working Workshop, where the intention to introduce area plans for each of the East Hampshire districts was discussed.
It was RESOLVED to bring forward item 18, Road Safety, to accommodate Mrs Downie.
265/08 ROAD SAFETY
C266/08 FINANCIAL MATTERS
a. It was RESOLVED that the Full Council Income and Expenditure Report for the period 1 April 2008 to 31 January 2009, be agreed and signed and is attached.
A query was raised regarding the office rent and the Clerk agreed to look into it and inform Members of this at a later date.
b. A list of payments made during January 2009, which had been distributed for members’ perusal was noted and signed.
c. Members received and approved bank statements and the corresponding bank reconciliation for January 2009.
d. Members received a report from the Clerk and an invoice from The Holly Bush Inn that had been previously distributed and it was RESOLVED to pay this invoice but to express concern over the accuracy of the amount requested. The Clerk would look into a different power supply via different means in time for next Christmas.
e. Members received and noted a letter from the principal Policy Planner, EHDC regarding approval of Developers’ contributions to the sum of Ł4,500 for the provision of a footpath in Mill Lane.
C267/08 REPORTS FROM COUNCIL REPRESENTATIVES
Public Transport Coordinator
a. Cllr Hopwood reported that the bus timetables had been altered without consultation or warning to times inconvenient for children going to school. Members RESOLVED that the Clerk would write to HCC requesting their assistance to reinstate the previous timetable in the mornings to enable children to arrive at school on time.
b. Cllr Hopwood reported that there was a problem with vehicles parking on the pavement outside the school and it was RESOLVED that the Clerk would write to HCC to ask advice on how best to deal with this problem and to suggest the introduction of double yellow lines.
Headley Sports Association
c. Cllr Grevatt reported that in order for the proposed astro-turf pitch to be added to the sports area, an extension to the field would be necessary. After consideration it was RESOLVED that the Clerk would write to the Diocese of Guildford and explain that a further request for more land had been received from the Sports Clubs and to reinforce HPC’s interest in leasing the adjacent field.
d. Cllr Grevatt reported that negotiations were still ongoing with the Tennis Club (HTC) and tabled a new offer which had been received. Cllr Grevatt tabled a proposed an amendment to this offer and after consideration it was RESOLVED to forward this to HTC, documents attached herewith.
C268/08 PARISH PLAN IMPLEMENTATION SUB-COMMITTEE
(Cllrs Grevatt, Tregay and Truelove)
There was nothing to report.
C269/08 TRAFFIC ISSUES WORKING PARTY
(Cllrs Hall, Clifford, Williams, Hopwood and Mr Eamey)
Cllr Hall reported that following a site visit with Hampshire Highways East, on 16 February, the footpath on Eddey’s Lane was scheduled to go ahead with work commencing in March 2009.
C270/08 GROUNDS MAINTENANCE / PARISH LAND
It was RESOLVED to postpone agenda items 13 (a & b, Grounds Maintenance) and item 14 (Parish Owned Buildings) to the end of the agenda and to take them in confidential session as publicity would prejudice the public interest arising out of the business to be transacted.
Cllr Luff reported that there was currently no evidence of intrusion onto the Standford Land.
C271/08 INTERNAL PARISH COUNCIL MATTERS
a. Members noted an updated list of volunteers for delivery of the Headley Report and agreed minor amendments, updated list attached herewith.
b. Members considered who would represent HPC at the public inquiry regarding the Definitive Map Modification Order 2008 (extension to footpath 28), to be held on 28 April 2009 and Cllr Hopwood agreed to attend. Cllr Grevatt to brief Cllr Hopwood.
C272/08 CALOR VILLAGE OF THE YEAR AWARD
It was AGREED that Cllr Grevatt would assist the Headley Society in their bid for Calor Village of the Year 2009, Cllr Truelove would be asked to assist again and Cllr Williams agreed to be a ‘reserve’.
Members received and noted a letter from Whitehill and Bordon CAB that had been previously distributed. It was AGREED that the Clerk would ask for clarification of whether Whitehill & Bordon, Alton and Petersfield offices would all remain open. Cllr Luff, volunteered to stand in for Cllr Chamberlain as Council Representative of the CAB during her illness.
C275/08 LITTER PICKING
The Chairman proposed that this item be postponed until the March Full Council meeting and this was AGREED.
CONFIDENTIAL – The Chairman requested that the public and press leave the meeting.
C276/08 GROUNDS MAINTENANCE
It was RESOLVED to continue the meeting past 10pm.
C277/08 PARISH OWNED BUILDINGS
Members considered quotations for an asbestos survey of the Sports Pavilion and it was RESOLVED to commission Breeze Environmental Consultants Ltd.
There being no further business the meeting closed at 10.12pm