Agenda for this Meeting PDF Version for Download

HEADLEY PARISH COUNCIL

Minutes of the Full Council Meeting held on Monday 11thMarch 2019 at 8.00pm in the

Parish Office, Arford Road, Headley.

Present:

Cllr Dennis Tregay (Chairman)

Cllr Malcolm Roffe

Cllr Deborah Chamberlain (Vice Chairman)

Cllr Anthony Williams

Cllr John Burton

Cllr Paul Tansley

Cllr Christine Philp

Cllr Rita Stubbings

Cllr Andrew Luff

Cllr Jim Wood

 

 

Also in attendance: Floss Mitchell, County Councillor and Katie Knowles, Clerk & Executive Officer

 

CO123/18

OPEN SESSION

There were no matters raised.

 

 

 

 

CO124/18

APOLOGIES FOR ABSENCE

 

 

Apologies were received and approved from Cllrs Roger Sherburn-Hall and Peter Ellens.

 

 

 

 

CO125/18

DECLARATION OF INTERESTS

 

 

There were no declarations of pecuniary interest.

 

 

 

 

CO126/18

COUNCIL MINUTES

 

 

The minutes of the previous meeting held on 11th February 2019, previously circulated, were approved as a correct record.

 

 

 

 

CO127/18

 

COMMITTEE MINUTES

a)     Council received the Minutes of the Planning Committee held on 11th February 2019.

b)     Members approved the Council’s comments (previously circulated) on East Hants District Council’s Draft Local Plan. Councillors thanked Cllrs Williams, Wood and Philp for preparing the draft.  

 

 

 

 

 

CO128/18

CHAIRMAN’S REPORT

 

 

The Chairman reported that:

·       The Annual Parish Meeting is on the 18th March. Volunteers are required to help with refreshments.

·       The National Trust are consulting on an application to the Forestry Commission to obtain a Felling Licence on woodlands under their management, including Ludshott Common. They are also consulting on the future management of Ludshott Common. Public events are being held on Thursday 28th March, Saturday 30th March and Monday 1st April. Councillors have been given the details and are encouraged to attend. 

·       The Council have received a request from residents who live along the track of Arford Common to site scalping’s opposite Heather Cottage. A group of resident’s plan to fill the pot holes over a weekend. An alternative location has been suggested. The request will be considered by A&R on 25th March.

·       Allotment sheds were broken into overnight between the 4/5th March. This has been reported to the Police by the Council. Only individual shed holders can determine what has been stolen.

·       Comments on ‘NextDoor’ Headley and from the football club about litter at the end of the track have posted. Beer bottles and empty cannisters of nitrox oxide (30 - 60 plus cannisters) are being littered most weekends. This has been previously been reported to the Police by the Council and an additional report has been logged with 101. The amount of litter left behind after the weekend football matches has also been raised in these same forums.  

·       Alan Hall (our Playground Monitor) attended a playground inspection course on 28th February RPII Routine Training Course run the Play Inspection Company.

·       The independent review of roles, responsibilities and renumeration has commenced.

 

CO129/18

HAMPSHIRE COUNTY COUNCIL MATTERS

 

 

a)     Councillor Mitchell’s report was circulated to Members prior to the meeting. The following points in the report were highlighted.

·       Hampshire County Council is raising its share of Council tax by 2.99%.  This equates to an increase of just under £36 per year for a Band D property.

·       Cllr Roy Perry is stepping down as Leader of the Council after 6 years in that role.

·       There is ongoing correspondence with some residents of Headley and Grayshott about the changes to the bus service. Bus use in Hampshire generally is increasing, which is against the national trend.

Councillors thanked Floss for her report.

b)     There were no new Highway Orders to report. 

 


CO130/18

EAST HANTS DISTRICT COUNCIL

 

 

Councillor Williams reported that

·       EHDC have announced a £1.5 million welfare fund to support voluntary organisations.

·       The joint working with Winchester City Council for refuse collection is coming to a natural end. EHDC will be working with Norse, with Havant Borough Council.

·       A Civic Service will be held on Palm Sunday (14th April) at All Saints at 10am. Councillors are invited to attend.    

 


 

 

 

CO131/18

FINANCIAL MATTERS

 

 

a)     It was RESOLVED that the income and expenditure report for the period from 1st April 2018 to 28th February 2019 was received and approved and are attached.

 

 

b)     It was RESOLVED that a list of payments made during February 2019 which had been previously distributed, are approved and signed by the Chairman.

 

 

c)     Members received and noted the bank statements, corresponding bank reconciliation and trial balance at 31st January 2019.  

 

 

d)     Members considered a request from Hollywater School for a contribution towards a school defibrillator. It was RESOLVED to contribute £50. The Clerk was asked to sign post the school to other sources of funding.

 

 

 

 

CO132/18

HEADLEY SPORTS PAVILION

 

 

Members received a presentation from Cllr Jim Wood who is an architect, on options to refurbish the Sports Pavilion. A ‘shopping list’ identifying the issues that need addressing was circulated. Councillors thanked Councillor Wood for the amount of work he has put into developing the plans, free of charge to the Council. The proposals will now be presented to Headley Sports Association.   

 

 

 

 

CO133/18

HEADLEY WOODS, BEECH HILL

 

 

a)     Members RESOLVED to support the Woodland Management Report prepared by the Forestry Commission.

 

 

b)     Members received a Tree Safety Inspection Report and it was RESOLVED to proceed with all works. The Clerk advised an application had already been submitted to EHDC for the proposed works (priority 2 & 3) to be approved. Quotes for the works to be carried will be obtained.

 

 

 

 

CO134/18

POLICY REVIEW

 

 

a)     Members considered an Asset Register report. It was evident that the report was not up to date and it was agreed to defer the item to the April meeting.   

 

 

10.00pm It was RESOLVED to continue the meeting.

 

 

b)     Members approved the Council’s Investment Strategy, subject to agreed minor amendments. The Clerk was asked to confirm if the Council’s investment with the CCLA was covered by the Financial Compensation Scheme.

 

 

c)     Members approved the Council’s Health & Safety Policy subject to agreed minor amendments.

 

CO135/18

COUNCIL REPRESENTATIVES

 

 

There were no urgent matters to reports.

 

 

There being no further business the meeting closed at 10.05pm

 

 

 

 

 

Signed……………………………………………………. date………………………