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HEADLEY PARISH COUNCIL

 

Minutes of the Meeting of the FULL COUNCIL held on Monday 2 June 2014 at 8.00pm in the Village Hall, Arford Road, Headley.

Present:

Cllr D Chamberlain (Chairman)

Cllr P Lee

Cllr A Luff (Vice-Chairman)

Cllr A Williams          

Cllr J Burton  

Cllr K Hillbery

Cllr R Stubbings

Cllr G Hopwood

Cllr D Tregay 

Cllr J Truelove

Cllr M Roffe  

 

           

Also in attendance: Katie Knowles (Clerk to the Council).

 

C019/14 APOLOGIES FOR ABSENCE

Apologies were received from Cllr J Howard-Duff and it was RESOLVED to accept her apology.  

 

C020/14 DECLARATION OF INTERESTS

There were no declarations of interest.

 

C021/14 COUNCIL MINUTES

The Minutes of Full Council held on Monday 2 June 2014 having been circulated prior to this meeting were confirmed and signed as a correct record.            

 

C22/14 COMMITTEE MINUTES

The Council ratified the Minutes of the following meetings:

·     Planning Committee held on 12th May 2014.

·     The minutes of Amenities and Recreation Committee held on 19th May 2014 had not been circulated prior to the meeting and therefore will be ratified at the July meeting of Council.

 

C023/14 CHAIRMAN’S REPORT

The Chairman reported that:

 

C024/14   HAMPSHIRE COUNTY COUNCIL MATTERS

  1. Members noted the temporary road closure of various roads in East Hampshire including Standford Lane, Standford Hill and Pond Road, in order to allow resurfacing works to be carried out commencing from 2 June 2014.
  2. There was no County Councillor report.

 

C025/14 EAST HAMPSHIRE DISTRICT COUNCIL

Councillor Williams reported:

 

C026/14 FINANCIAL MATTERS

a)     It was RESOLVED that the Full Council Income and Expenditure report for the period 1 April 2013 – 31 May 2014 be received and signed as approved and is attached herewith.

b)    It was RESOLVED to approve the list of payments made during May 2014, and were signed as approved.   

c)     Members received and noted bank statements and the corresponding bank reconciliation at 30 April 2014.

d)    Members RESOLVED to approve the following movements to Council’s accounts.

·      Close two redundant budget headings and transfer the total funds of £890 into general reserves.

·      Transfer £2,800 from earmarked reserve budget heading 4214 (Playground maintenance) to 4210 (Village green play area replacement fund).

·      Approve the retrieval of £900 (contribution from Tennis Club) from General reserves to 4201 - Tennis Court repairs and renewals.

·      Carry forward £6,000 of unspent budgets from 2013/14 as follows:

Item

Amount

District Councillor Grant 2013/14 to the Community Speed Watch Scheme.

£441.00

Unspent budget from SLR deployments 2013/14 to Community Speed Watch Scheme.

£951

Tree Warden Training – Merrist Wood (agreed March 2014)

£244.00

Village Green Renovation (October 2014)

£1,364

Football Pitches End of season works

£3,000

Total

£6,000.00

 

e)     Members RESOLVED to receive and sign as approved Headley Parish Council’s accounts (Financial Statement) for 2013-2014.

f)     Members to receive the final internal audit report for 2013/14 and considered recommendations contained therein. Councillor Hillbery highlighted recommendation R1 and asked whether an explanatory note would accompany the alteration of the asset value reported in the annual return for the previous year to take account of the Pavilion reinstatement valuation and the Clerk confirmed that this had been prepared.  Members RESOLVED to note the internal audit report.

g)     Members RESOLVED to sign as approved Section 1 of the Annual Return 2013/14.

h)    Members RESOLVED to sign as approved Section 2 the ‘Annual Governance Statement’ of the Annual Return 2013/14.

i)      Members RESOLVED to approve and sign the new standing order instructions for the payment of the salary for the playground Monitor and Office Cleaner, commencing the 22 June 2014 and ending 22 February 2015 for end of year adjustments.

 

C027/14 PARISH LENGTHSMAN  

  1. Members RESOLVED to approve the agreement between Grayshott Parish Council as the lead Council and other Parishes in the cluster.
  2. Members noted the agreement for contract for services of a Lengthsman which Grayshott Parish Council will appoint. Councillor Williams highlighted paragraph 10.2 which was in his professional opinion an incorrect interpretation of the Legislation. It was RESOLVED to highlight this matter to Grayshott Parish Council.

 

C028/14 PARISH LAND

Councillor Luff reported that the hedge adjoining the track had been trimmed.

 

C029/14 COUNCIL REPRESENTATIVES

There was no information to report.

 

C030/14 EXCLUSION OF PUBLIC AND PRESS – CONFIDENTIAL ITEMS

a.     Members RESOLVED to exclude the public and press from the meeting due to the confidential nature of the business to be transacted which relates to staffing matters.

b.     Members RESOLVED to approve the Staffing Sub-Committee’s recommendation no.2 and 3.

 

In respect of recommendation no.1 it was agreed that the amended version of the proposed revised job descriptions would be referred to the Staff Sub- Committee for final ratification

 

 

 

There being no further business the meeting closed at 9.10pm.

 

 

 

 

 

 

 

Signed……………………………………………………………………..date…………………