HEADLEY PARISH COUNCIL
Minutes of the Meeting of the FULL COUNCIL held on Monday 20 July 2009 at 8.00pm in the Village Hall, Arford Road, Headley.
Present: Cllr R Clifford (Chairman), Cllr A Williams (Vice Chairman), Cllr C Burns,
Cllr D Chamberlain, Cllr J Grevatt, Cllr R Hall, Cllr G Hopwood, Cllr A Luff, Cllr R Stubbings and Cllr D Tregay
Also Present: Mrs L Farley (Parish Clerk)
C043/09 APOLOGIES FOR ABSENCE
Apologies for absence were received from Cllr Truelove.
C044/09 DECLARATION OF INTERESTS
There were no declarations of interest.
C045/09 COUNCIL MINUTES
RESOLVED that the Minutes of Full Council held on 15 June 2009, having been circulated prior to this meeting, were confirmed and signed as a correct record with the following amendments:
Delete: Cllr J Hadfield (from those present)
Change: minute number C022/09 to C042/09
C046/09 COMMITTEE MINUTES
a. The Council ratified the Minutes of Amenities and Recreation Committee meeting held on 18 May 2009.
b. Recommendations from Amenities and Recreation held on 13 July 2009:
RESOLVED A18/09(a) to install a new green ‘Barnsley’ rubbish bin close to the gate of the enclosed play area on the Village Green.
A18/09(b) to replace the rubbish bin, near the geodome on the Village Green with a new green ‘Barnsley’ bin.
c. The Council ratified the Minutes of the Planning Committee held on 1 June 2009.
C047/09 CHAIRMAN’S REPORT
The Chairman reported that he had presented the Headley Factor prizes in the Village Hall on the last Saturday afternoon. He thanked Cllr Williams for helping to prepare the agenda in his absence and also asked Members to let the Clerk know if they could attend the 2009 HALC AGM.
a. There were no Highway Orders to note.
b. There was no HCC Councillor report
a. Cllr Williams reported that he had attended the Calor Village of the Year judging in Headley Village Hall earlier in the day where there had been a good turn out and interesting displays and Cllrs Hall and Grevatt gave excellent reports. He also reported that Whitehill Bordon had been successful in the bid for Eco-Town status.
b. Members considered the request, which had been previously distributed, from EHDC Head of Planning Services to provide information to enable him to prepare a proper scheme for the collection and spending of Developers’ Contributions. After discussion it was
RESOLVED to propose the purchase or lease of further open space land to extend the existing playing fields and also to purchase new play equipment to replace the deteriorating Multi-Play equipment in the enclosed play area on the Village Green, both within the next 5 years.
C050/09 FINANCIAL MATTERS
a. RESOLVED that the Full Council income and expenditure report for the period 1 April 2009 to 30 June 2009 be received and signed as approved and is attached herewith.
b. RESOLVED that a list of payments made during June 2009, which had been previously distributed be approved and signed and is attached herewith.
c. Members received and noted bank statements and the corresponding bank reconciliation for June 2009.
C051/09 COUNCIL REPRESENTATIVES
Urgent Council representative reports were received as follows:
Public Transport Co-ordinator, Cllr Hopwood reported that he had recently attended the East Hampshire Passenger Transport Forum, the minutes of which had been forwarded electronically to Members by the Clerk.
C052/09 TRAFFIC ISSUES WORKING PARTY
(Cllrs Hall, Williams, Clifford, Hopwood and Tregay and T Eamey).
a. Cllr Hall reported that a speed limit reminder sign on loan from HCC was up and running on Barley Mow Hill for 2 weeks and another one would be positioned on Long Cross Hill for 2 weeks, once the school holidays were over. He also reported that the new footpath near Badgerswood Surgery had now been completed properly and that foliage obscuring speed limit signs would be trimmed after the bird nesting season.
b. RESOLVED to request police enforcement of the new 30mph speed limits at:
· Grayshott Road, Headley Down
· Mill Lane, by Churchfields
· Crabtree Lane by The Paddock.
C053/09 PARISH PLAN IMPLEMENTATION SUB-COMMITTEE
(Cllrs Tregay, Grevatt, Hall and invited representatives).
Cllr Tregay reported that he and Cllr Hall (Min C035/09, 15 June 2009, refers) had not yet had a chance to go forward with this but AGREED that they would report to Full Council in October 2009.
C054/09 HAMPSHIRE ASSOCIATION OF LOCAL COUNCILS (HALC)
Members noted potential changes to the Local Government Act 1972 which had been previously distributed. The proposed changes of note were:
· Allowing appointed councillors onto local councils (additional to elected and co-opted councillors)
· Allowing only elected councillors to become Chairmen and Vice-Chairmen.
· Requiring 5 elected councillors in order for a council to operate and be quorate.
The unanimous feeling was that these proposals were not workable and against local democracy.
C055/09 AFFORDABLE HOUSING
Cllr Hall reported that a site, identified in Heatherlands for affordable housing had since been rejected due to subsidence problems. Other potential sites were currently on a Strategic Land Availability list, therefore not available at this time for less than the full commercial rate, the search for land continued.
C056/09 GRIT BINS
Cllr Hall reported that he and Cllr Williams had identified five sites to install grit bins from the thirteen requested in a public consultation and it was
RESOLVED to seek funding from the Developers’ Contributions Transport Fund for all thirteen grit bins and if this was not forthcoming, to provide six bins identified by Cllrs Hall and Williams, to be paid for from the Full Council contingency budget.
9.05pm – Cllr Chamberlain left the meeting
a. Members noted a report from Cllr Hopwood on the state of the bus shelters in the Parish and it was AGREED to proceed with minor remedial works.
b. RESOLVED that Members supported the proposal that had been previously distributed to reinstate the Whitehill Bordon railway line as it would benefit the community.
C058/09 GREENING CAMPAIGN
Cllr Hall reported that it had been very difficult to engage local organisations in the recent Greening Headley Campaign although School Children were very interested and enthusiastic. Overall, it had been calculated that Headley Parish had saved 22.1 tons of CO˛ (the equivalent of 22 hot air balloons), and 19 tons of water. Cllr Hall said that he would like to keep returning to the Greening Headley Campaign as it was an important issue.
C059/09 INTERNAL COUNCIL MATTERS
a. RESOLVED to continue to keep a register of Member’s attendance at meetings.
b. RESOLVED that Cllrs Tregay, Burns and Grevatt would share responsibility with the Chairman of the Planning Committee, for researching some planning applications.
a. Cllr Luff reported that he had found no evidence that the track was being used for vehicular access across Standford Land and he would continue to monitor the area.
b. Members considered suggestions to replace the broken bollards on the Village Green (Minute C022/09(b), 15 June 2009 refers) and it was
RESOLVED to accept a quotation from Mr J Dorans to provide concrete bollards and a padlocked chain to secure the area.
c. RESOLVED to consider adding parking bays to the newly resurfaced car park on the Village Green in November 2009.
There being no further business the meeting closed at 9.45pm.