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HEADLEY  PARISH  COUNCIL

  

Minutes of the meeting of FULL COUNCIL held on Monday 11th October 2004 at 8.00pm in the Parish Office, Arford Road, Headley.

* Cllr  J Grevatt – Chairman      * Cllr  J Hadfield  
* Cllr A Williams – Vice-Chairman       a Cllr G Hopwood
a Cllr C Burns        * Cllr A Luff
* Cllr D Chamberlain   * Cllr R Stubbings
aCllr R Clifford     a Cllr Truelove
* Cllr E Farmer a Cllr  D Tregay
* Mrs K Shipton (Parish Clerk)   

* denotes present     a denotes apologies received.

Also present a representative from the Bordon Herald.             

 C77/04  APOLOGIES FOR ABSENCE

 Apologies were received from Cllrs Burns, Clifford, Hopwood, Truelove and Tregay.

 

C78/04  DECLARATION OF INTERESTS

a.       No Members declared any personal or prejudicial interest in any item on the   agenda.

 

b.      The Chairman reminded members to complete, if relevant, Notification of Changes Forms. Minute C62/04 b refers.

 

c.       It was agreed to request Cllr Burns to return the paperwork relating to the Consultation document from the Office of the Deputy Prime Minister seeking views on proposals for:

                                                               i.      A Model Code of Conduct for Local Government Employees.

                                                             ii.      Review of the Regulatory Framework Governing the Political Activities of Local Government Employees

       This item will be on the next agenda.

 

C79/04 COUNCIL MINUTES

The Minutes of the following meeting, having been circulated prior to the       meeting, were confirmed and signed.

Full Council held on 13th September 2004

 

C80/04 COMMITTEE MINUTES

             The Council ratified the Minutes of the following committees:

Planning held on 6th September 2004

Amenities & Recreation held on 19th July 2004

 

C81/04 COUNCIL REPRESENTATIVES

  Reports from Council Representatives of an urgent nature.

 

a.       Cllr Luff informed the meeting of a letter he had received as a local business. It was a request from Holme School looking for private funding for general maintenance works at the school. The members discussed the implications of such an appeal and Cllr Stubbings agreed to investigate the matter and to report to the next Council Meeting to be held on 8th November 2004.

 

b.      Cllr Grevatt, Chairman agreed to attend Mill Chase School Awards Evening on Thursday 25th November 2004 together with Cllr Tregay.

 

c.       It was agreed to donate £25 for a Poppy Wreath that Cllr Williams would lay on behalf of Headley Parish Council on 14th November 2004.

 

C82/04 FINANCIAL REPORT

a.      Resolved that the Financial Summary for the period 1st April 2004 to 30th September 2004 be agreed and signed. A list of cheques drawn during that period was agreed and signed, and was available at the meeting for members’ perusal.

 

b.      Members received the Financial Comparison for the period 1st April 2004 to 30th September 2004.

 

c.       Cllr Williams said that the Insurance Sub-Committee will met to discuss the Zurich detailed reply relating to insurance issues and report back to Council in due course.

 

d.      The Council noted the completion of the Annual Audit for 2003/04 with no matters being noted from the External Auditor. The Council conveyed their appreciation to Mrs Hampshire as Responsible Finance Officer, Mr Harland as Internal Auditor and Mrs Shipton, Parish Clerk.

 

C83/04  PARISH PLAN

The Chairman announced that £2,000 grant was awarded for the Parish Plan by East Hants DC at its meeting held on 21 September 2004. The cheque will be presented to the Chairman, Cllr Grevatt on 19th October 2004 at the meeting to be held at Grayshott.

 

There will be a further Open Meeting of the Parish Plan Steering Committee to enable the four Working Groups to make presentations and answers any questions, prior to producing a draft parish plan. The venue will be Church Centre, Wednesday 3rd November 2004 at 8pm and all local organisations will be personally invited. All Councillors were asked to attend.

 

C84/04  EAST HANTS DISTRICT COUNCIL

a.       Cllr Burns was unable to attend the Larger Council Forum on 6th October 2004.

 

b.      It was noted that the Partnership Conference would be held on Friday 15th October 2004 9.30am at the Millennium Centre, Liphook.

 

c.       It was noted that an application to use Developers’ Contributions for new play equipment would be considered at the Area Committee meeting on Tuesday 19th October 2004.

 

d.      It was agreed to invite East Hants DC Chairman of the Council, Cllr Ken Graham to the next Parish Council meeting on the 8th November 2004 following a letter received from his secretary.

 

C85/04  HAMPSHIRE COUNTY MATTERS

a.       The Council received a Consultation Paper on Dial a Bus and Dial a Ride. It was agreed to ask Cllr Hopwood to make any comments on the proposals, by 8th November 2004.

 

b.      The following Highway Order was noted for information.

Temporary Road Closure – Churt Road between junction with Hammer Lane. From 11 October 2004

 

c.       The Chairman informed the Members that Eveley Wood, subject to negotiations and pending permission from Hampshire CC, might be added to the Deadwater Valley Trust land. The Chairman, Vice-Chairman and Mr Vincer to attend a meeting on 8th November 2004 and report to the next Council meeting

 

C86/04  HAMPSHIRE ASSOCIATION OF TOWN & PARISH COUNCILS

a.       Cllr Chamberlain was given all the relevant paperwork for her attendance at the HAPTC AGM to be held on Saturday 16th October 2004, Guildhall, Winchester.

 

b.      The Council noted an information paper from HAPTC regarding Quality Parish Investment Fund, Consultation paper. The Chairman and Clerk to summarise the paper and report to the next Council meeting 8th November.

 

C87/04  NEWSLETTER

Cllr Chamberlain reported that the newsletter was successfully distributed for the autumn edition. Councillors congratulated Cllr Chamberlain on a job well done, and thanked her and Cllr Burns for inserting the newsletter into the Parish Magazine.

 

C88/04 HEADLEY REPORT 2004/05

Cllr Chamberlain outlined the timetable for the production of the Report. It was agreed that the current database be checked and amendments made, the print run be increased and groups be requested to send their reports via email or CD. Councillors were urged to enlist volunteers for delivering the Reports in March.

 

C89/04  AGREEMENTS BETWEEN THE COUNCIL AND SPORTS CLUB

The Chairman updated the Members on the progress of the new Agreements. He said that following long negotiations clubs have agreed to undertake some of the contract work, which would make savings to the Council Budget. The draft Agreements will be presented to the next Council meeting to be held on 8 November 2004.

 

C90/04  STANDFORD LAND

Cllr Luff requested that it be recorded that he had found no evidence to date that the track was being used for vehicular access across Standford Land. He reported that he would continue to monitor the situation.

 

There being no further business the meeting closed at 9.03pm

Signed…………………………………………………….Dated………………