HEADLEY PARISH COUNCIL
Minutes of the Meeting of the FULL COUNCIL held on Monday 3rd December 2012 at 8.00pm in the Village Hall, Arford Road, Headley.
Cllr Williams Cllr D Chamberlain
Cllr R Clifford Cllr J Burton
Cllr R Stubbings Cllr K Hillbery
Cllr G Hopwood Cllr M Roffe
Cllr Luff Cllr D Tregay
Also in attendance: Miss Katie Knowles (Parish Clerk)
C084/12 APOLOGIES FOR ABSENCE
Apologies for absence were received from Cllr Truelove and it was RESOLVED to accept this apology. Apologies were also received from Olivia Carr guest speaker for item C088/12.
C085/12 DECLARATION OF INTERESTS
There were no declarations of interest.
C086/12 COUNCIL MINUTES
The Minutes of Full Council held on 5th November 2012 having been circulated prior to this meeting were confirmed and signed as a correct record.
C087/12 COMMITTEE MINUTES
a) The Council ratified the Minutes of Planning Committee held on 12th October 2012.
b) The Council ratified the Minutes of Amenities and Recreation Committee held on 19th November 2012.
C088/12 AREA PROFILE OF THE HEATHERLANDS ESTATE
Item deferred to a future meeting.
C089/12 CHAIRMAN’S REPORT
The Chairman reported that:
C090/12 HAMPSHIRE COUNTY COUNCIL MATTER
a) Councillor Cowper provided an in depth update on County Council matters as per his report circulated to the Parish Council at the meeting and is attached herewith.
b) There were no Highway Orders to report.
C091/12 EAST HAMPSHIRE DISTRICT COUNCIL
Items reported under Chairman’s Report.
C092/12 WHITEHILL BORDON ECO-TOWN DRAFT CONSULTATION STRATEGIES
Members received the Eco-Town transport strategies and it was RESOLVED that nominated Councillors would look at the documents and report back to the December meeting with their comments and suggestions for a Council response.
· Public Transport Strategy – Councillor Hopwood had not had an opportunity to look at the strategy as yet due to personal commitments. Any proposal for Council comments would need to be circulated prior to the consultation deadline on 14th December 2012.
· Walking and Cycling Strategy – Councillor Clifford having read the document circulated a copy of his comments. The Chairman thanked Councillor Clifford for his efforts and it was RESOLVED to forward the comments consultants WSP who have prepared the report.
C093/12 FINANCIAL MATTERS
a) It was RESOLVED that the Full Council Income and Expenditure report for the period 1 April 2012 – 30th November 2012 be received and signed as approved and is attached herewith.
b) The list of payments made during November 2012, which had been previously distributed were not approved and signed due to some administrative errors. A revised list will be circulated.
c) Members received and noted bank statements and the corresponding bank reconciliation at 30th November 2012.
d) Members considered a request from the Kings Arms Youth Project.at Petersfield It was RESOLVED that the Clerk is asked to obtain additional information from the project regarding the number of young people that have been supported in the Parish, how the service is advertised locally and who is eligible for the proposed trip. The application will be considered at a future meeting.
CO94/12 INTERNAL COUNCIL MATTERS
a) Members RESOLVED that were insufficient items for a winter newsletter.
b) Members considered notification from The Three Parishes Fund that the four year term for the Councils nominated Trustee had recently expired as Mrs Rix was not seeking re-election. It was RESOLVED that the Parish Council would advertise for a replacement.
c) Members reviewed the Councils Code of Conduct for handling complaints. Councillor Chamberlain proposed a number of amendments:
CO95/12 COUNCIL REPRESENTATIVES
(d) River Wey Trust – Councillor Luff attended the recent AGM meeting.
(g) Headley Sports Association – There had been a recent break in at the Pavilion.
(h) Public Transport Co-ordinator - The 18 bus service still does not pull into Mill Chase school in the afternoon although it is advertised as so. There is insufficient time for the children to leave the school at the end of the day and catch the bus in Hollybrook Park. The school have been working to resolve the issues. It was RESOLVED that the Parish Council would write a letter expressing its concern.
(k) Community Forum - Councillor Chamberlain reported that there were no Community Projects discussed at the last meeting and the main focus of the meeting had been the Chase Community Hospital proposals. Councillor Chamberlain questioned the value of Parish Council representation at the meetings as there is little opportunity for them to be actively involved in the meeting. It was agreed that the Parish Council should express its concerns in writing.
(l) Eco-Town Standing Conference – Councillor Burton commented that he had not been able to attend the standing conference in November but had read through the paperwork. He commented that the Railway proposal had now been ruled out completely and that the buses would have to take the strain of the additional 4,000 houses in the Town.
CO96/12 STANDFORD LAND
Councillor Luff reported that there were no signs of any further building work at the rear of the property adjacent to the track.
There being no further business the meeting closed at 9.30pm.