Agenda for this Meeting PDF Version for Download



MINUTES of a meeting of the PLANNING COMMITTEE held on Monday 3rd February 2020 at 8.00 p.m. in the Parish Office, Arford Road, Headley


Present:                      Cllr J Wood (Chairman), Cllr A Luff (Vice Chairman), Cllr P Ellens, Cllr C Philp,

Cllr M Roffe, Cllr P Tansley, Cllr A Williams


In attendance:            Mrs T Hampshire (RFO), 3 members of the public





Apologies were received from Cllrs Chamberlain and Stubbings and it was RESOLVED to accept these apologies.


P85/19.           MINUTES

                        The minutes of the meeting held on 6th January 2020 were CONFIRMED as a correct record and SIGNED.



Members were reminded again of their responsibilities to declare any disclosable pecuniary interest that they may have in any item of business on the agenda and would be required to leave the room if they did.

Cllr Williams declared that as he is a member of EHDC Planning Committee and may be involved in the consideration of a planning application should it come before the District Council, he could participate in the discussion of all items on the agenda but would not vote and reserved his position until such time that he heard the full debate at the District Council.

No other declarations were made.



                        Cllr Luff suggested, and the Committee agreed, that now approval had been given to the development on the Whiteley’s site, it should be requested of the developers that the name given to the development be associated in some way with the words Robin Hood.



                        The following decisions were noted at the meeting:

a)     39644/002  :  Frensham Trout Fishery off, Wishanger Lane, Churt, Farnham, GU10 2HJ Proposal:  Retention of existing open- fronted building Decision: PERMISSION

b)    31313/016  :  White Lilacs, Liphook Road, Headley, Bordon, GU35 8LL Proposal:  Single storey rear extension (as amended by plans received 12/12/2019 and 18/12/2019) Decision: PERMISSION

c)     58491  :  Nodwood Nursery, Churt Road, Headley, Bordon, Farnham, GU10 2QS Proposal:  Construction of American Barn, Indoor Arena, Lunge Pen, Horse Walker and associated works including change of use to equine use (additional tree information received 21/10/2019) Decision: PERMISSION

d)    22218/001  :  Vernham, Downsview Road, Headley Down, Bordon, GU35 8JH Proposal:  Single storey side extension and a hip roof to gable loft conversion with rear dormer Decision: WITHDRAWN

e)    24934/020  :  Whiteley's Family Restaurant, Robin Hood Lane, Headley, Bordon, GU35 8RA Proposal:  6 dwellings after demolition of existing restaurant ( Bat emergence survey received 5 April 2019) - additional marketing information received 14/6/2019  Amended parking layout received 24/4/2019  Amended drawings and additional information received 14/11/2019 Decision: PERMISSION

f)      39858/002  :  Friars Croft, Robin Hood Lane, Headley, Bordon, GU35 8RA Proposal:  Two multi stemmed Conifers on rear boundary - Fell  Decision: NO OBJECTION

g)     49896/001  :  Woodale, 14 Furze Hill Road, Headley, Bordon, GU35 8EY Proposal:  Single storey rear extension Decision: PERMISSION

h)    35278/016  :  Lower Coombe Farm, Churt Road, Headley, Bordon, Farnham, GU10 2QT Proposal:  Lawful development certificate for an existing use - for confirmation that the dwelling was not built in accordance with a planning permission and therefore accrued lawfulness after 4 years. Decision: LAWFULNESS CERTIF - EXISTING - PERMITTED

i)      39903/005  :  Pinehurst, Headley Hill Road, Headley, Bordon, GU35 8DX Proposal:  Single storey link extension, extension to garage to include conversion to habitable accommodation with a room in the roof space and dormer windows. Decision: PERMISSION

j)      25759/003  :  Nutkins, 47 Carlton Road, Headley Down, Bordon, GU35 8JT Proposal:  T5 Scots Pine (Front of property) – Remove the two lowest branches growing close to the cable and reduce the branch above by approx. 2m to a suitable growth point. T6 Oak (Front of property) – Crown lift to 5m including removal of limb closest to bird box and trim branches in close proximity to utility cables to give a clearance of no more than 1m.  G5 Oak (Rear garden) – Remove the three lowest branches and crown clean (removal of dead/dying/rubbing and crossing branches). Decision: CONSENT

k)     20139/007  :  Holly Bank, Whitehill Road, Standford, Bordon, GU35 8QT Proposal:  Oak Tree - on left handside of front garden. Crown reduce by 1.5-2m (to rebalance canopy) to leave a height of approx. 16m and spread of 9-10m. Decision: CONSENT

l)      33459/010  :  10 Glebe Road, Headley, Bordon, GU35 8QD Proposal:  T1 Oak - Fell Decision: REFUSAL

m)   58558  :  Woodland north of Headley Nurseries, Glayshers Hill, Headley Down, Bordon Proposal:  Prior notification - wooden shed/cabin for the storage of forestry equipment Decision: PRIOR APPROVAL NOT REQUIRED

n)    27877/025  :  Sandhill Farm, Picketts Hill, Headley, Bordon, GU35 8TF Proposal:  Replacement building for use as a farm office and meeting room at first floor with two starter units to be used as B1/B8 class use on ground floor Decision: PERMISSION

o)    58538  :  Cobwebs, Hammer Lane, Headley, Bordon, Hindhead, GU26 6JD Proposal:  New orangery to rear to replace existing conservatory Decision: PERMISSION

p)    58487/002  :   Fairview, Churt Road, Headley, Bordon, GU10 2QU Proposal:  Single storey and first floor extensions to front, side and rear, conversion and extension of garage to habitable accommodation following demolition of  existing car port and extensions Decision: PERMISSION

q)    35930/003  :  45 Carlton Road, Headley Down, Bordon, GU35 8JT Proposal:  Single storey front extension and detached workshop to rear Decision: PERMISSION




                        It was RESOLVED that the following comments on the planning applications received from the Head of Planning and Development Services, EHDC, be passed to EHDC:

a)     58285 – Mr D Ruthven – Increase in roof height to provide accommodation at first floor level, Stagsdene, 110 Seymour Road, Headley Down – We OBJECT to this application for the following reasons:


Headley Down is made up of a variety of property sizes and styles, although those in the vicinity of 110 Seymour Road are mainly bungalow or chalet bungalow types of brick and tiles.  The proposed two storey dwelling would be overbearing and dominating to its neighbours, close to the boundaries of 108 and 112.  It would create overlooking and loss of privacy and also impact the property Flint Stones in West View Road.


i)      EHDC Local Plan Joint Core Strategy Policy CP29 (d) states:

‘New development should ensure layout and design is sympathetic to its setting in terms of its scale, height, massing and density and its relationship to existing buildings.’


ii)     EHDC Policy H1O (a) states that planning permission in Headley Down will be granted provided that:

‘There is no harm to the character and appearance of the area.’


iii)   Policy CP27 of EHDC Local Plan Joint Core Strategy states:

‘Development will not be permitted if it would have an unacceptable effect on the amenities of the occupiers of neighbouring properties through loss of privacy and over-shadowing.’  The loss of privacy particularly affects number 108 because of the velux windows and the relationship between the two dwellings, Flint Stones because the first floor windows overlook the property and its garden (because 110 is at a higher level), and number 112 will suffer from loss of light and overshadowing because of the proximity of the proposed first floor extension.


iv)   The Tree Preservation Order on the pine tree within the curtilage of the property    was not noted on the application form.


v)     The ground levels around the existing bungalow are not shown on the elevation drawings.

In summary, not enough information has been shown to demonstrate that the applicant has used any mitigating factors to overcome such objectional features as over-shadowing, over-looking, the bulk and height of the proposed new building works.  These are reservations that the case officer also expressed in her pre-application letter. 

Therefore, in view of the above policy reasons and explanations we object to this application.


b)    39625/001 – Mr & Mrs Horswill – Lawful development certificate for a proposed development – single storey rear extension following demolition of existing conservatory, 23 Church Fields, Headley – NO OBJECTION

c)     24355/005 – Breck Development Ltd – Replacement dwelling and associated garage, access and landscaping following demolition of The Studio, The Studio, High Breck, Spats Lane, Headley – NO OBJECTION subject to Policy H16.

d)    27722/005 – Mr & Mrs Fairclough– Replacement dwelling following demolition of existing, Heather Cottage, Arford Common – Although the design and appearance of the proposed dwelling is satisfactory, we OBJECT to the application as it contravenes Policy H16.

e)    20583/031 – Benchmark Resources Ltd – Variation of condition 26 of 20583/030 to allow substitution of plans to seek to align some of the buildings, Headley Park Hotel, Picketts Hill – NO OBJECTION

f)      49600/007 – Mr R Houghton – Detached dwelling following demolition of barn, The Spinney, Beech Hill, Headley Down – NO OBJECTION provided the barn to the rear is demolished before the house is occupied.



                        It was RESOLVED that the following comments on the tree applications received from the Head of Planning and Development Services, EHDC, be passed to EHDC:

a)     54607/005 – Mr N Bayly – Crown thin one sweet chestnut, Chelwood, 5 Furze Hill Road, Headley Down – NO OBJECTION



                        There were no hedge cutting notices to note.


The meeting closed at 9.20 p.m.